5 Ways to Follow Up Without Being Annoying :)

follow up

5 Ways to Follow Up Without Being Annoying :)

Posted by admin in E-marketing

Am sure we have all heard or had this problem:

Friend: I wrote to him last week and still haven’t heard back. It’s so frustrating.

Me: Why not follow up and check in?

Friend: I don’t want to look annoying.


The fear is understandable and reasonable. No one wants to be thought as bothersome or irritating to prospective client or a professional contact especially when you want a job, meeting or something else very important from that person.

But here’s the catch. The average person can get a few hundred emails a day. It is hard to respond to all of them, and things naturally fall to the bottom of the list. If you don’t get a response, it doesn’t mean that someone’s ignoring you — it just may mean that he or she is too busy.

So, to the question: Should you follow up? Absolutely!

In fact, it’s your job and the question of how frequently; one philosophy is: As many times as it takes. The important thing is to do it the right way or as some may call it, to be “pleasantly persistent and unrelenting.”

Here are a few tips on how to (nicely) follow up with that hiring manager, sales lead or professional contact and get the answer you’re looking for.

Rule 1: Being Persistent Doesn’t Mean Every Day

If you haven’t heard back from someone, don’t start bombarding them with emails, texts, and voicemail messages all in one day. Give them a little leeway and wait for them to reply you and try again the next day or even the next week if you have the time to wait.

Rule 2: Be Overly Courteous and Respectful

The above may seem obvious enough, but a lot of people take it to heart when they don’t hear back from someone right away. Resist the urge to vent and do not ever take your feelings out in an email, saying things like “You haven’t responded yet,” or “You ignored my first email.” Just maintain an extremely respectful tone throughout the entire email thread. Showing that you’re friendly and that you understand how busy your contact is. This will keep him or her interested (and not upset).

Rule 3: Directly Ask if You Should Stop Reaching Out

If you’ve followed up a few times and still haven’t heard back, it’s worth directly asking if you should stop following up. After all, you don’t want to waste your time, either. I’ll sometimes say, “I know how busy you are and completely understand if you just haven’t had the time to reach back out. But I don’t want to bombard you with emails if you’re not interested. Just let me know if you’d prefer I stop following up.” Most people respect honesty and don’t want to waste someone’s time, and they’ll at least let you know one way or another but always remember to be respectful and polite.

Rule 4: Change It Up

If you are not relating great with someone may you should try changing it up. In other words, don’t send the exact same email at the same time of day on the same day of week. Getting people to respond can sometimes just come down to catching them at the right time. If you always follow up in the morning, maybe try later in the day a few times.

Remember: If they decline you, don’t rephrase the same question and ask it again. The answer is no! Instead, give them time to mull it over, present the issue again at a later date, and change the terms to better suit them. The more you push them, the more they’ll withdraw. Remember, you can’t badger someone into agreeing.

Rule 5: Stand Out in a Good Way

Try and do background checks on the clients to find out their interests, this can help you make suggestions to add in your follow up. For example if the client is a foodie you can suggest a good restaurant within the city. This can help you stand out especially if the suggestion was good, you might just be lucky.

The lesson: If done well, a little creativity in your follow up can go a long way. If you’re following up about a job, try Alexandra Franzen’s tips for giving the hiring manager something he or she can’t resist.

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08 Apr 2014 No Comments

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